Event budget calculator
Put in your costs and expected guests. It works out the cost per head and how many paying guests you need to break even.
Free to use, no sign-in. Nothing you type is sent or kept.
How it works
The sums, in words
Total cost is the room, the other costs and food for every guest.
Cost per head is the total cost shared by the guests you expect.
To break even, the money from tickets has to cover the room and other costs, with each ticket also paying for its own food.
The guide
Pricing a business event
Start from your costs per head, then decide whether the event should cover them, make a margin or be paid for by members or a sponsor. Free events are easy to book and easy to miss; a small charge or a deposit usually means more of the people who book turn up. Check that against your own numbers.
Read the guide